Most people begin planning their meetings by creating an agenda; this is a serious mistake. The first step should always be defining the purpose of the meeting. Everything else follows the purpose.
Why are we meeting?
What do we need to accomplish?
What are the meeting’s goals and objectives?
What are the meeting deliverables?
What will be different for us as a result of our meeting?
Is your meeting really necessary?
Once you have clearly identified the purpose and goals of the meeting, the next question you must ask yourself is:
Do we really need a meeting?
The biggest contributor to wasted meeting time is holding meetings that aren’t needed. Is a meeting the best way to accomplish this goal? Would an email or a quick group chat suffice?